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Zweep Up

Privacy Policy

Last updated: October 28, 2026

This Privacy Policy explains how Zweep Up, operated by [Your full legal name or registered business name] (“we”, “us”), handles personal information in the Zweep Up HR Hub and website. We follow the Philippine Data Privacy Act of 2012 (Republic Act No. 10173) and its rules.

1. Who is responsible for your data

  • Staff data in a company’s workspace: the company (your employer) decides what is collected and why. It is the personal information controller, and we process the data on its behalf to run the Service.
  • Sign-up, billing and our website: we are the personal information controller.

2. What we collect

  • Account details: name, email address and password (stored scrambled, never in plain text).
  • Work and HR details entered by your company: job title, department, start date, contact and emergency contact details, pay rates, pay, deductions, cash advances and payout details.
  • Time and attendance: clock-in and clock-out times, breaks, schedules, time-off requests and balances.
  • Work content: tasks, files and screenshots you attach, chat messages, photos and meeting details.
  • Airbnb bookings (if your company connects a listing): stay dates, the reservation link and, if Airbnb includes it, the last 4 digits of the guest’s phone number. Airbnb does not share guest names or prices with us.
  • Device and technical details: what’s needed to send notifications to your phone or computer, your private calendar link, your time zone, and basic server logs.
  • Billing: invoices and payment status. We do not receive or store card or bank account numbers.

We do not take screenshots of your screen, record keystrokes, use your webcam to monitor you, or track your location.

3. Why we use it

  • To run the Service: clock-ins, schedules, approvals, payroll calculations, payslips, tasks, chat, calls and reminders.
  • To send notifications and emails you or your company turned on.
  • To bill companies and handle support.
  • To keep the Service secure and working, and to meet legal obligations.

We do not sell personal information or use it for advertising.

4. Who we share it with

Only the service providers we need to run Zweep Up, each for its own part:

  • Web hosting (servers and backups) and website security and speed (Cloudflare)
  • Our email sending service
  • Video and voice calls (Jitsi / 8×8)
  • Notification services built into phones and browsers (Apple, Google, Mozilla)
  • GIF search in chat (GIPHY) — only the search words you type
  • Exchange-rate services — we only ask for currency rates; no personal data is sent
  • Payment services such as Wise, when you pay an invoice

Some of these providers store data outside the Philippines. We may also disclose information if the law requires it.

5. Who can see what inside a workspace

Each person sees only their own pay. Managers see what their company allows them to manage. Private chats and direct messages can be read only by their members. Other companies can never see your workspace.

6. How long we keep it

We keep a workspace’s data while the company uses Zweep Up. When an Owner closes the workspace, its data is kept for 30 days and then permanently deleted; copies in backups are removed as those backups expire. We keep invoices and billing records for as long as tax and accounting laws require.

7. Security

We use encrypted connections (HTTPS), scrambled passwords, private file storage for attachments, separate data for each company, and limited access for our own staff. No system is perfectly secure; if a breach affects your personal information, we will notify you and the National Privacy Commission as the law requires.

8. Your rights

Under the Data Privacy Act you can ask to be informed, to access your data, to correct it, to object, to have it erased or blocked, to receive a copy (data portability), and to complain to the National Privacy Commission. If you are an employee, please contact your employer first, since they manage your workspace — we will help them answer you. You can also write to us at [email protected].

9. Children

Zweep Up is for businesses and their staff. It is not meant for children under 18.

10. Cookies

We use only the cookies needed to keep you signed in and the Service working. We do not use advertising cookies.

11. Changes

We may update this policy. If a change is important, we will tell Owners by email or in the app.

12. Contact

[Your full legal name or registered business name]
[Your business address in the Philippines]
[email protected]